Privacy Policy & Data Protection Notice

Last Updated: November 3rd, 2021

Operator: WLCUS Kft. (Budapest, Hungary)

1. Identity of the Data Controller

1.1. WLCUS Kft. (“Company”, “we”, “us”, or “our”), a private limited liability company incorporated under the laws of Hungary (Registered Address: Király Utca 80, 1068 Budapest, Hungary; Registration/Tax ID: Hungarian Court of Registration), operates as the Data Controller responsible for the processing of your personal data under the EU General Data Protection Regulation (GDPR) and Hungarian Act CXII of 2011 on Informational Self-Determination and Freedom of Information.

1.2. For any inquiries regarding personal data processing or to exercise your statutory rights, please contact our Privacy Team at:

Email: info@wlcus.com / hr@wlcus.com
Phone: (+36) 30 828 2239

2. Legal Bases and Purposes of Processing

We process personal data provided directly by you, generated through your use of our website https://wlcus.com, or collected in connection with our B2B commercial summits:

Identification & Professional Data: Full name, corporate job title, executive seniority level, corporate organization, business email address, corporate contact phone number, and physical office address.
Transaction & Financial Data: Billing addresses, invoice records, VAT numbers, payment confirmations, and credit note histories.
Event Participation Data: Summit registrations, delegate pass allocations, session attendance logs, badge scan interactions, diet/accessibility requirements, and dietary choices.
Digital & Technical Data: IP addresses, browser types, operating systems, session analytics (via Google Analytics), referral URLs, and cookie consent identifiers.
Media Assets: Photography, audio streams, and videography captured during live summits and corporate events.

3. Categories of Personal Data We Process

Under Article 6 of the GDPR, we process personal data strictly under the following legal frameworks:

Processing Purpose	Categories of Personal Data	Legal Basis under GDPR
Event Registration & Execution: Processing delegate passes, badges, venue access, and ticket administration.	Professional, Identification, & Transaction Data	Article 6(1)(b) Performance of a Contract (B2B Terms & Conditions).
Corporate Invoicing & Accounting: Issuing invoices, managing payment terms, tax accounting, and debt enforcement.	Financial, Transaction, & Identification Data	Article 6(1)(c) Legal Obligation (Hungarian Tax & Accounting Laws).
B2B Direct Outreach & Networking: Commercial outreach to industry executives regarding relevant summits, agendas, and benchmarking reports.	Professional & Identification Data	Article 6(1)(f) Legitimate Interests (Direct B2B Marketing & Industry Outreach).
On-Site Event Media: Capturing live conference photography, promotional recording, and session streaming.	Visual & Audio Media Assets	Article 6(1)(f) Legitimate Interests (Event Promotion & Commercial Operations).
Website Analytics & Security: Monitoring traffic, website performance, and cybersecurity protection.	Technical & Analytics Data	Article 6(1)(a) Article 6(1)(f) Consent (Cookies) & Legitimate Interest (IT Security).

4. Data Sharing & Third-Party Transfers

4.1. Service Providers & Processors: We engage vetted third-party service providers acting under strict Data Processing Agreements (DPAs) pursuant to GDPR Article 28. These include web hosting platforms, CRM databases, cloud infrastructure, ticketing engines, and venue registration/badge technology providers.

4.2. Sponsors & Event Partners: Where you explicitly permit your event badge to be scanned by an event sponsor or exhibitor at a summit, or where you consent to inclusion in a delegate networking directory, your professional contact details (Name, Title, Company, Email) will be shared with the relevant sponsor.

4.3. International Data Transfers: If personal data is transferred outside the European Economic Area (EEA), WLCUS Kft. ensures appropriate safeguards are enforced in compliance with GDPR Chapter V, including the implementation of European Commission Standard Contractual Clauses (SCCs) or reliance on EU Adequacy Decisions.

5. Data Retention Schedules

5.1. Contractual & Financial Records: Retained for eight (8) years following transaction completion in accordance with Section 169 of Hungarian Accounting Act C of 2000.

5.2. Direct Marketing Data: Retained until you opt out or object to processing.

5.3. Event Registration Data: Retained for up to three (3) years following event conclusion to manage post-event communications, pass transfers, or commercial disputes.

6. Your Statutory Rights Under GDPR

Pursuant to Chapter III of the GDPR, you possess the following rights regarding your personal data:

Right of Access (Article 15): Request confirmation of and access to your personal data held by WLCUS Kft.
Right to Rectification (Article 16): Request immediate correction of inaccurate or incomplete personal records.
Right to Erasure / “Right to be Forgotten” (Article 17): Request deletion of data where legal retention periods do not apply.
Right to Restriction of Processing (Article 18): Request temporary suspension of data processing under specific conditions.
Right to Data Portability (Article 20): Receive personal data in a structured, commonly used, and machine-readable format.
Right to Object (Article 21): Object at any time to processing based on Legitimate Interest or direct B2B marketing.
Right to Withdraw Consent (Article 7(3)): Revoke consent at any time without affecting prior lawful processing.

To exercise any of these rights, submit a written request to hr@wlcus.com.

7. Cookies and Web Tracking

Our website uses essential, analytical, and functional cookies. Detailed information on cookie management and preferences is accessible via our dedicated Cookie Policy.

8. Amendments to This Policy

WLCUS Kft. reserves the right to modify this Privacy Policy to reflect regulatory changes or legal updates. The current version will always remain accessible on https://wlcus.com/privacy-policy/.